Last Updated: June 3, 2026 | Email: [email protected] | Website: tevoprojects.com
This policy explains what TevoProjects (“we,” “us,” or “our”) does with personal information when you visit tevoprojects.com, contact us, or work with us on a project engagement. It applies to our website and to the consulting, implementation, integration, automation, migration, and managed services we deliver.
Reading this matters because project work involves data. When we configure your boards or migrate your task history, we sometimes handle information that belongs to your teams and your customers. We have tried to be plain about all of it. If something here does not sit right with you, contact us before you share anything.
Scope and Who This Covers
There are two relationships to keep separate here.
The first is you as a visitor or prospect: someone browsing the site, filling in the project enquiry form, or emailing us. The information involved is yours, and the sections below on collection, cookies, and rights speak to that.
The second is you as a client during an active engagement. While we administer your project management platform or move data into it, we act as a processor working under your instructions. Your own privacy policy and your agreements with your customers govern that data. The section “Project Data We Handle for Clients” sets out how we treat it.
The Information We Gather
What You Give Us Directly
When you complete the “Start a Project” form, book a discovery call, reply to an email, or send a support request, we receive whatever you choose to include. That usually means:
- Your name and the company you represent
- Work email address and phone number
- Job title or role on the project
- The brief itself: deadlines, current tools, team size, the problems you want solved, and any context you add in the message field
You decide how much to put in that message field. If you would rather not name a client or paste sensitive figures into an enquiry, leave them out and we can cover the detail on a call instead.
What We Pick Up Automatically
Like most sites, ours records some technical data as you move through it. This includes your IP address and rough location, the browser and device you are on, which pages you opened, how you arrived, and the time and length of the visit. We use it to keep the site working and to understand which pages are useful. It is not used to build a personal profile of you.
Project Data We Handle for Clients
This part is specific to our line of work. During an implementation, migration, or managed-services arrangement, we are often given access to your project management environment. Inside it sits data that belongs to your organisation, such as:
- Task histories, comments, and attachments
- Team member names, roles, and workload records
- Time-tracking entries and delivery timelines
- Connected data from dev repositories, file storage, and chat tools we integrate
We treat this as your data, not ours. We access only what a given task requires, we work within the permissions you grant, and we do not copy it, reuse it for our own purposes, or keep it once the work is done unless you ask us to retain it. The terms in your service agreement take priority over anything general stated here.
Why We Process It
Every category above maps to a reason. We use enquiry details to scope the work and reply to you. We use contact information to send project updates, schedules, and the occasional note about a service change. We use site analytics to fix and improve the pages. We use client project data solely to deliver the engagement you hired us for, such as building dashboards, setting up automations, validating a migration, or running quarterly reviews.
We will also send you practical material on project delivery if you have opted in, and you can stop that at any time. If we ever want to use your information for a purpose not listed here, we will ask you first.
Third-Party Platforms and Subprocessors
Our work runs on tools we did not build. To deliver it we rely on outside providers, and your data may pass through them:
- The project management platforms we configure on your behalf, including Asana, Monday.com, Jira, Smartsheet, Wrike, and Microsoft Project
- Hosting and cloud infrastructure that runs our website
- Analytics services that report on site usage
- Email and scheduling tools we use to communicate with you
Each of these acts on its own terms and its own privacy policy, which we recommend reading where the relationship is direct. We pick providers that hold recognised security standards, and we ask them to use your data only for the task we engaged them for and to protect it while they hold it.
When We Share or Disclose Data
We do not sell personal information, and we do not pass it to anyone for their own marketing. Beyond the subprocessors above, there are a few situations where disclosure can happen. We will share data if the law, a court order, or a regulator compels it. We will share it to enforce our agreements or to protect our rights, our staff, or our clients from harm. And if TevoProjects is ever sold, merged, or restructured, client and contact records may move to the new owner, who would be held to protections no weaker than these. We would tell you if that happened.
How Long We Keep It
Enquiry and contact records stay with us while there is an active conversation or relationship, and for a reasonable period afterward in case you return or we need them for our own records. As a rule we hold this data for up to two years after your last contact, then remove it, unless a law or a live dispute requires us to keep it longer.
Client project data follows a different clock. We return or delete it at the end of the engagement on the timeline set in your contract. Anonymous, aggregated figures that cannot be traced back to you, such as general site statistics, may be kept without a fixed end date.
Security
We protect data with measures suited to the sensitivity of what we hold. Connections are encrypted, access to client environments is limited to the people working on your account, and we review our practices and train our team on them. Migrations and integrations include integrity checks so data is not exposed or corrupted in transit.
No system online is completely safe, and we will not pretend otherwise. You share data with us at your own risk, so use strong passwords on any shared platform, keep your credentials private, and tell us straight away if you suspect an account has been accessed without permission.
Cookies and Tracking
Cookies are small files a site stores on your device. We use a modest set of them:
- Necessary cookies keep the site running, handle security, and let forms work. Turning these off breaks core functions.
- Analytics cookies tell us, in anonymised form, which pages get read and where visitors run into trouble.
- Preference cookies remember choices such as your region or display settings.
You control cookies through your browser, which can block or delete them. Where the law requires consent for non-essential cookies, we ask before setting them. Blocking some may limit parts of the site.
Your Privacy Rights
You can ask us what data we hold about you, request a copy, have errors fixed, ask us to delete it, object to how we use it, or withdraw a consent you gave earlier. To do any of this, email [email protected]. We will verify who you are and respond inside the timeframe your local law sets. Withdrawing consent or asking us to stop processing may mean we can no longer provide part of a service.
If You Are in the EEA, UK, or Switzerland
We process your data only when we have a lawful reason: your consent, the performance of a contract with you, a legal obligation we have to meet, or a legitimate interest of ours that does not override your rights. Where we rely on consent, you can take it back at any time, and doing so does not undo processing that already happened. You can also complain to your national data protection authority.
If You Are a California Resident
Under the CCPA and CPRA you can ask what categories of personal information we collected, request access or deletion, correct inaccurate data, and opt out of any sale or sharing. We do not sell your data. Exercising these rights will not cause us to treat you differently. Email us to make a request and we will verify your identity first.
Sending Data Across Borders
We and some of our providers operate in countries other than yours, including the United States. Data protection rules there may differ from those at home. When we move personal data internationally we put recognised safeguards in place, such as Standard Contractual Clauses or transfers to countries with an adequacy decision. Using our site means you understand this movement can occur.
Automation and AI in Our Services
Our platform setups can include AI-assisted features: flagging projects that look likely to slip, suggesting how to allocate team capacity, forecasting delivery dates, and drafting status summaries. A few things are worth stating plainly about these.
These tools analyse project and delivery data inside your environment. They are decision aids for your managers, not autonomous judges. A person on your team reviews and signs off on what they produce. We do not use them to make decisions about website visitors, and we do not feed your project data into them to train models for other clients. If an engagement calls for AI features that process personal data in a way that affects individuals, we agree the boundaries with you in writing first.
Children
This is a business service and is not meant for anyone under 16. We do not knowingly collect data from children. If we learn that we have, we will delete it. A parent or guardian who believes a child has contacted us should email [email protected] so we can act.
Links to Other Sites
Our pages sometimes link out to tools, platforms, or articles we do not run. This policy stops at our own boundary. Once you follow a link elsewhere, that site’s own policy applies, and we are not responsible for how it handles your data. Read its terms before you hand anything over.
Changes to This Policy
We may revise this policy as our services or the law change. When we do, the new version goes up on this page and the “Last Updated” date changes with it. If a revision is significant, we will make a reasonable effort to flag it. Continuing to use the site after a change means you accept the current version, so it is worth a look now and then.
Contact Our Privacy Team
Questions, requests, or complaints about this policy or your data can go straight to us.
Email: [email protected]